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Setting Email Alerts to Receive Notification of New or Updated Content

Setting up an alert allows you to receive an email message every time a new post is added to a discussion forum in which you are participating. With email alerts, you won't have to check the community to see if someone has posted or replied to a message. When you get an email alert, you can click the link in the email message to open the post and reply. You might also want to set up an alert to be notified about new content in a document or document library of interest. You must be signed in to set up alerts.

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Set up an Email Alert for a Document Library, Document, or List

Document Library

To set an alert for a document library, navigate to that library first (e.g., DAU Sponsored Documents library) and click on the Library tab.

Navigate to the library and click on the Library tab

Click the down arrow by the Alert Me icon and choose “Set alert on this library” from the drop-down menu.

Choose “Set alert on this library” from the drop-down menu

Complete the fields in the pop-up window and click OK to save your selections and to start receiving alerts.

Complete the fields in the pop-up window and click OK

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Document

To set an alert for a document, navigate to the document library, and then select the document for which you wish to receive alerts.

Navigate to the document library and then select the document for which you wish to receive alerts

Click on the Files tab, then click on the down arrow by the Alert Me icon and choose “Set alert on this document” from the drop-down menu.

Choose “Set alert on this document” from the drop-down menu

Complete the fields in the pop-up window and click OK to save your selections and to start receiving alerts.

Complete the fields in the pop-up window and click OK

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List

To set an alert for a list, navigate to that list first (e.g., Announcements) and click on the List tab.

Navigate to the list and click on the List tab

Click the down arrow by the Alert Me icon and choose “Set alert on this list” from the drop-down menu.

Choose “Set alert on this list” from the drop-down menu

Complete the fields in the pop-up window and click OK to save your selections and to start receiving alerts.

Complete the fields in the pop-up window and click OK

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List Item

To set an alert for a list item, navigate to the list, and then select the list item for which you wish to receive alerts.

Navigate to the list and then select the list item for which you wish to receive alerts

Click on the Items tab, then click on the down arrow by the Alert Me icon and choose “Set alert on this item” from the drop-down menu.

Choose “Set alert on this item” from the drop-down menu

Complete the fields in the pop-up window and click OK to save your selections and to start receiving alerts.

Complete the fields in the pop-up window and click OK

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Set up an Email Alert for a Discussion Forum on a Community Site

Discussion Forum

To set an alert for the discussion forum, navigate to that discussion forum and click on the List tab.

Navigate to the discussion forum and click on the List tab

Click the down arrow by the Alert Me icon and choose “Set alert on this list” from the drop-down menu.

Choose “Set alert on this list” from the drop-down menu

Complete the fields in the pop-up window and click OK to save your selections and to start receiving alerts.

Complete the fields in the pop-up window and click OK

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Discussion

To set an alert for a discussion item, navigate to that discussion, and then click on the title of the discussion for which you wish to receive alerts.

Navigate to the discussion and then click on the title of the discussion

Click on the ellipsis under the question and choose “Alert me” from the drop-down menu.

Click on the ellipsis and choose “Alert me” from the drop-down menu

Complete the form and click OK to save your selections and to start receiving alerts.

Complete the form and click OK

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Manage Your Alerts

You can manage your alerts from any page that contains an Alert Me function. Navigate to the tab that contains the Alert Me function (the tab varies depending on which page you’re on) and choose “Manage My Alerts” from the drop-down menu.

Choose “Manage My Alerts” from the drop-down menu

From the “manage” page, you can add a new alert, delete an existing alert, see the current method of delivery, or click an alert link to modify it.

Add a new alert, delete an existing alert, see the current method of delivery, or click an alert link to modify it

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Delete an Alert

To delete an existing alert, check the box next to the alert that you wish to delete and click "Delete Selected Alerts".

Check the box next to the alert that you wish to delete and click “Delete Selected Alerts”

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Add an Alert

To add a new alert from this page, click on "Add Alert"; on the new page, select the item for which you'd like to receive alerts and click Next.

Click on “Add Alert”, then on the new page, select the item for which you’d like to receive alerts and click Next

Complete the fields and click OK.

Complete the fields and click OK

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Modify an Alert

To modify an existing alert, click on the title of the alert that you wish to modify.

Click on the title of the alert that you wish to modify

Modify the fields as desired and then click OK to save your changes.

Modify the fields as desired and then click OK

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