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Adding Documents to Topic Pages

Other than a few exceptions (i.e., FAQs, Q&A, Related Websites, Announcements, Meetings, and Tools), all documents in your site reside in the Documents library. When you add a new document, usually you will want it to appear on the topic page to which it relates. This tutorial explains the process for making that happen.

You must be logged in and have Leader or Moderator access rights to the community. Then navigate to the Documents folder (in left navigation) and click on the DAU Sponsored Documents banner. This will take you to the DAU Sponsored Documents library.

Click DAU Sponsored Documents library banner

Click the ellipsis to the right of the document that you wish to relate to a specific page, then click the ellipsis on the pop-up window that opens and choose Edit Properties.

Click the ellipses to edit properties.

Click OK to check out the document.

Check out the document before you can make changes.

At the top of the edit window, click the drop-down arrow for the Content Type field and choose the appropriate content type that starts with your site name (i.e., either the Document or Link to Document type).

Edit the Content Type field.

When the edit window refreshes, scroll down and click the “tags” icon to the right of the ACC Topic field (Note: this field will not display until you’ve chosen one of the content types in the previous step).

Click the tags icon to the right of the ACC Topic field.

Click the drop-down arrow next to your site’s name, choose the appropriate topic and click the Select button. You may choose more than one topic by repeating these steps. Once you’ve selected all the topics you wish, click OK.

Choose the appropriate ACC topic pages.

Check the ACC Topic field to ensure all appropriate topics are listed, then click Save.

Save your changes

Now you must check in your document and approve the change that you made before it is visible to users and shows up on the chosen topic page. To do this, click on the ellipsis directly under the library banner and choose Pending Documents.

Go to Pending Documents.

Click the ellipsis to the right of the document, then click the ellipsis on the pop-up window and choose Check In.

Click the ellipses and Check In the document.

Add Comments for version control, if you wish, then click OK.

Add comments, if desired, and click OK.

Then click both ellipses again and choose Approve/Reject.

Click both ellipses again and choose Approve-Reject.

Click the radio button by Approved, add a Comment, if desired, and click OK.

Select Approved, add comments, if desired, and click OK.

Once approved, your document disappears from the Pending Documents view. If you click All Documents, you will see it there once again.

Go to All Documents to ensure your document is visible to users.

It will also be displayed on the topic page to which it is related.

The document now appears on the related topic page under Contributions.

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